窪蹋勛圖

Staff Handbook

The Division defines onboarding as the time period prior to being hired through the employees first year of employment. We strive to provide all new Division staff with a common onboarding experience. Having a common experience helps staff commit to our shared Student Affairs values and see the impact of our work as a team.

Staff Onboarding

About The Division of Student Affairs

Employee Well-Being Resources

Division Expectations

  • Required Trainings

    All new staff are expected to participate in these required trainings within their first six months of employment.

    Additional HR-Related Resources

  • Performance Management

    View the performance management guidelines for all OHIO employees.

  • Professional Development & Travel

    Professional development is accomplished through a variety of methods, including but not limited to presenting at national/regional/state conferences, serving on boards or committees, writing in journals and trade magazines, and participating in on-campus opportunities through the division or university. 

    Please contact your supervisor with questions about potential professional development funding opportunities.

    Professional Development Information

  • Expectations for Contract Staff

    It is an expectation that all Division staff volunteer during the following all hands on deck events:

    • Fall Opening
      • Through the Division's team effort, we welcome new and returning students back to campus. It is an expectation that all staff volunteer to help with at least one fall opening event (e.g. move-in, class photo, new student convocation, etc.).
    • Commencement
      • The staffs commitment to work is a key element in making Commencement successful and memorable for the graduates, their families and friends. It is an expectation that all staff volunteer to work at least one Commencement ceremony (fall or spring) annually.

Division Information and Resources

  • Flextime & Flexplace

    The Division recognizes that fully serving the student population oftentimes means spending hours at work beyond 8 a.m.5 p.m. MondayFriday. An additional purpose of this policy is to recognize occasional excess hours worked by an employee. A supervisor may approve reasonable, intermittent flexible hours in recognition of hours worked that are clearly in excess of the standard work week.

    In such cases, the flexible hours option involves the downward flexing of the number of work hours in any given week and should be implemented within a reasonable time frame and as close to the period of excess hours worked as possible.

    Read the Policy

  • Assessment

    Assessment makes it possible to measure our impact and tailor our services and programming to the students we serve. Though assessment may not be everyones area of expertise, its something everyone is capable of with a little guidance. 

    Assessment Resources

  • Incident Report

    This form may be used by any member of the 窪蹋勛圖 community wishing to file a report, either on their own behalf or on the behalf of another person. University Equity and Civil Rights Compliance (ECRC) will review the information in the report and take the appropriate actions, including making necessary referrals and/or providing options for support.

Leadership and Committees

  • Open Forums

    Division open forums are typically held once a month or bi-monthly throughout the year. 

    These meetings are not required, yet highly encouraged for all staff members. During the open forums, Division leadership communicates pivotal updates, shares strategic information, and provides a time for division staff to get together and share.

  • Division Committees

    Committees are formed to be inclusive of department representation and individual preferences. View current committees and updates from past projects.

  • University Committees

    Staff will be asked to represent student affairs on university-wide committees managed by campus partners. These are typically related to a positions area of specialty (e.g., event production, health promotion, crisis management).

    Staff are also encouraged to join their respective senates.

    Administrative Senate

    Graduate Student Senate

  • Student Affairs Leadership Team (SALT)

    Student Affairs Leadership Team (SALT) meets regularly throughout the academic year. These meetings are designed to share and communicate information among and between all departments within student affairs. This group is comprised of department heads and directors and VPSA staff. 

    Student Affairs Leadership Team

Division Calendar

Academic Calendar > 
Holiday Calendar >

Summer 2025
DayDateEvent
TuesdayMay 27, 2025Summer Orientation begins

Fall 2025
DayDateEvent
MondayAugust 11, 2025GAs begin
MondayAugust 11, 2025Division of Student Affairs Kickoff
MondayAugust 18, 2025International Orientation begins
SaturdayAugust 16, 2025Early Arrival
WednesdayAugust 20, 2025Welcome Week begins (through August 31)
ThursdayAugust 21, 2025Fall Move-In begins (through August 24)
ThursdayAugust 21, 2025Transfer Orientation
ThursdayAugust 21, 2025Graduate Orientation
FridayAugust 22, 2025First Year Orientation
FridaySeptember 19, 2025Family Weekend (through September 21)
FridayOctober 10, 2025Fall Break
FridayOctober 31, 2025Dads Weekend (through November 2)
WednesdayNovember 26, 2025Thanksgiving Break
MondayDecember 8, 2025Finals Week (through December 13)
SaturdayDecember 13, 2025Fall Commencement
ThursdayDecember 25, 2025WBC (through January 1)

 

Spring 2026
DayDateEvent
ThursdayJanuary 8, 2026DOSA Spring Kickoff
MondayJanuary 12, 2025Spring Semester begins
FridayFebruary 6, 2026Sibs Weekend (through February 8)
SundayMarch 8, 2026Spring Break (through March 14)
WednesdayApril 8, 2026Leadership Awards
FridayApril 10, 2026Moms Weekend (through April 12)
MondayApril 27, 2026Finals Week (through May 1)
FridayMay 1, 2026Graduate Commencement
SaturdayMay 2, 2026Undergraduate Commencement
WednesdayMay 6, 2026DOSA End of Year Celebration
SaturdayMay 9, 2026HCOM Commencement

  • Email Signatures

    All staff should be utilizing their OHIO email account to receive and send work-related emails. Staff are expected to include a signature.

    OHIO Brand Approved Email Signatures

  • Pronoun Guidelines

    窪蹋勛圖 is committed to fostering an environment of inclusiveness and supporting students' preferred form of self-identification. With this in mind, the Student Names policy 12.021 provides definitions for and uses of names and pronouns recorded for students. 

    It is expected that faculty, staff, and students will make every effort to call students by their preferred name and utilize students' pronoun usage.

    Learn About Preferred Names and Pronouns